User Accounts

Introduction

User accounts provide personalized access to the Inventory Management System, enabling individual tracking, permissions, and a tailored experience. Understanding how user accounts work is essential for both users and administrators.

Account Creation Methods

• Self-Enrollment

  • Users can create their own accounts if user enrollment is enabled.
  • Access the "Sign Up" or "Register" link on the login page.

• Administrator-Created Accounts

  • Administrators can create accounts and assign roles directly.

User Roles and Permissions

• Administrator

  • Full access to all features and settings.
  • Can manage users and system configurations.

• Standard User

  • Access to inventory management functions.
  • Limited access to administrative features.

• Custom Roles

  • Administrators may define custom roles with specific permissions.

Managing Your Account

• Profile Information

  • Update your name, email, and other personal details in "Account Settings".

• Changing Passwords

  • Navigate to "Account Settings" and select "Change Password".
  • Enter your current password and the new password.

• Account Security

  • Enable two-factor authentication if available.
  • Regularly update your password and review login activity.

Password Policies

• Complexity Requirements

  • Minimum length (e.g., 8 characters).
  • Must include uppercase and lowercase letters, numbers, and special characters.

• Expiration

  • Passwords may be set to expire periodically, requiring users to create a new one.

• Reuse Prevention

  • The system may prevent the reuse of recent passwords.

Account Recovery

• Forgot Password

  • Click "Forgot Password" on the login page.
  • Enter your email address or username to receive reset instructions.

• Security Questions

  • Some systems may use security questions for identity verification.

Privacy

• Data Protection

  • Your personal data is stored securely and used in accordance with the system's privacy policy.

• Activity Logging

  • The system logs user actions for auditing purposes.